Timesheet applications built from the spreadsheet you already use
A timesheet application built from your own workbook, so the hour and pay calculations stay in Excel where the people who own them can change them. What you add is a web form, an approval trail, and an export in the format your payroll system expects, so nobody is emailing workbooks around or re-keying them at the end of the month.
The loop most teams are trying to break
Spreadsheet timesheets rarely fail because the maths is wrong. They fail because of everything that happens around the file.
- A blank timecard workbook goes out to each employee, including temporary and site crew
- Completed files come back by email, in varying states of correct
- Someone validates them by hand and chases the gaps
- Approval means forwarding the file to one manager, then another
- The numbers are re-keyed into payroll
- A job code changes, and every copy in circulation is now out of date
- Staff open a web form and submit hours against current job codes
- Each submission is saved as its own record, not a file
- Your Excel rules calculate hours and pay as they type
- Approvers move records through statuses, with email notifications
- Approved records export in the exact layout payroll needs
- An admin updates a rate or a job code once, for everyone
Your pay rules stay in Excel
This is the part that usually kills a custom build. Time and overtime rules are not generic, and they change.
Rules that differ by jurisdiction
Overtime thresholds vary from state to state, and often by contract. Creative Technology already had that logic in Excel, and no additional coding was needed to put it behind a web application. All 501 supported Excel functions run server-side, unchanged.
Changed by the people who own them
Rates, thresholds, shift differentials and job codes are updated in the workbook by an administrator and re-uploaded. No ticket, no developer, and no second implementation to keep in step with the first.
The formulas are never exposed
The workbook stays server-side. Staff see fields and totals, not the sheet, so pay logic and rate tables are not something an employee can open, copy or edit.
What the timesheet application adds
Configuration rather than code, which is why these tend to go live in weeks rather than months.
An interface you design
Not a timesheet template. Lay out the fields, sections and validation you actually use, with your own branding, and show different people different views of the same application.
Review and approval
Record statuses let a submission move through review and approval, so a timecard can pass from the employee to one manager and then another with the state visible at each point. Email notifications can fire from action buttons or from the data page.
Users, roles and history
Built-in user management and record tracking, so you know who submitted what, who approved it and when. Permissions are set per record rather than per file.
Export in payroll’s format
Submitted data is stored as structured records, so it can be filtered and exported in the exact layout your payment system expects rather than transcribed from a stack of workbooks.
How it went for an events company
Creative Technology supplies audio visual equipment and crew, so a large share of their timecards come from temporary and local labour hired per work order.
SpreadsheetWeb allowed us to create a web-based timesheet application with user management integration in a very short amount of time. Creating an application like this as a custom project from scratch would have taken months of development. The applications can export user data in the exact format we need to be able to push it into our payment system, while also allowing our managers to get their own special versions at the same time. We were also able to set everything up on our servers, keeping the data in-house.
Their approval chain ran from the employee through two directors before payment, and their overtime calculations differed by state. The application was built in a few weeks, and job codes and time calculations are now updated by admins on the go.
Payroll data can stay on your own servers
Timesheets carry names, hours and pay, which is often the reason a hosted option is ruled out.
Deploy it in-house
A server licence installs the platform on your own infrastructure, so submitted timesheet data never leaves your network. Creative Technology took this route, which also let them brand every corner of the system.
Or let us host it
If in-house is not a requirement, the hosted tiers get you live faster with nothing to maintain. The application is identical either way.
Start with the timecard you already have
Upload the workbook on the free tier and build the form around it, or tell us how your approval chain works and where the data has to sit and we will tell you what it would take.