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How to calculate running totals with SUM

Learn how to calculate running totals with SUM. This practical guide covers the formula syntax, setup steps, and how the result is calculated in Excel.

How to calculate running totals with SUM

Using the SUM formula this way will allow your data tables to grow and include any new items by running totals.

Syntax

=SUM(Absolute reference, Relative reference)

Steps

  1. Type SUM function with a range that contains only single cell =SUM(C3:C3)
  2. Make range’s first cell absolute by clicking on it and pressing F4 key =SUM($C$3:C3)
  3. Copy down the formula all the way down =SUM($C$3:C8)

How

The trick is using a mixed reference to expand formula range cell by cell. Formula range expands by relative reference while absolute reference is locked at cell. As a result; SUM function calculates one cell more with every new cell.

See also SUMIF and SUMIFS formulas.